BYLAWS OF THE NEPALESE ASSOCIATION OF CONNECTICUT
[FIRST AMMENDMENT – 2011]
ARTICLE I: NAME AND PRINCIPAL OFFICE
The name of this organization is Nepalese Association of Connecticut. The principal
office of the association for the transaction of its business shall be located in Hartford
ARTICLE II: MISSION
The mission of the association shall be to help foster Nepali culture and provide a
development forum for families and friends of Nepalis in the U.S.
ARTICLE III: PRINCIPAL ACTIVITIES
To achieve its mission, the association shall perform activities that include:
1. Celebrating Nepali cultural activities in the U.S.
2. Activities that help foster Nepali language, art and culture in the U.S.
3. Providing support for individuals and organizations to promote Nepal’s cause.
4. Raising fund for charitable cause in the U.S. and in Nepal.
5. Educational and other activities that benefit overall society and its members.
ARITICLE IV: MEMBERSHIP AND DUES
1. Membership in this association shall be open to all Nepalis and Nepali-Americans,
regardless of race, creed, color, sex, sexual orientation or physical disability. Any
legal resident of Connecticut, eighteen years of age or above, shall be eligible for
general membership of the association. General membership may be obtained by
completing the association’s application for membership and paying the necessary
2. General membership shall be valid for two years (January through December).
Members can join anytime and the membership shall end on December 31 of the
second calendar year. Membership is due for renewal during the month of January
following the expiration its validity.
3. In addition to general membership, the following membership categories are
a. Life membership: In lieu of the bi-annual membership fees and renewal, general
members can opt to pay for a one time membership fee as established in this
bylaw. Life members enjoy all the benefits and privileges of general membership.
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b. Student membership: Any students of Nepali origin (on Student visas) admitted
to Connecticut colleges and universities shall apply for student membership.
c. Friends of NAConn membership: Any legal residents, both Nepali and non-
Nepali origin, who live in or outside of Connecticut state and share Nepali
language and culture and/or support the mission and objective of NAConn,
shall apply for Friends of NAConn membership.
4. Membership fees are due in full when joining and non-refundable for any reasons.
Membership fees are established as follows:
a. General Membership – $15
b. Student Membership – $10
c. Life Membership – $500
d. Friends of NAConn Membership – $15
5. The association may also introduce institutional or corporate membership categories
as needed. The executive committee shall make rules for such membership
categories and establish a fee structure.
6. The association may also grant Honorary Membership to person(s) making
substantial contribution towards promoting the mission of the association. Such
membership will be decided by two-third majority of the executive committee.
7. Responsibilities of Members
a. All members shall participate in the affairs of the association on a voluntary basis
b. All members shall abide by the provisions of the Bylaws of the association
c. All members shall agree to conduct themselves in accordance with prevailing
socially accepted civic norms and conventions and exemplary moral and ethical
d. All members shall have joint and individual responsibility to not to bring to
disrepute the name of the association or diminish its community standing in any
8. Rights of the members
a. All members shall be treated with dignity, respect and civic courtesy
commensurate with that normally accorded to other individuals in the
b. All members shall have the right to participate in the affairs of the association
freely and non-discriminatorily.
c. Life members retain voting rights for life. They are eligible to run for office when
they are residents of Connecticut.
d. Notwithstanding the provision (7a)
i. only general members, including life members, shall have the rights to run for
ii. friends of NAConn members and representatives of corporate or institutional
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members will not have any voting rights but shall be eligible to serve on
special committees as established to perform specific activities of the
candidate, however they shall not be eligible for running for office.
iii. student members shall have voting rights and can propose or second a
9. Termination of membership
a. Any member may resign his/her membership by submitting a notice of
resignation in writing to the Executive committee. There will be six months (180
days) waiting period to reapply for membership.
b. Regular membership is terminated as the member permanently moves out of
Connecticut. Upon request, such individuals will be treated as friends of
NAConn members for the validity of the membership period.
c. Membership may be terminated by the executive committee upon demonstration
of sufficient cause. Decision to terminate membership must be decided by two-
third majority of the votes. Such ex-members shall wait for two years and
demonstrate the remedy of the cause before reapplying for membership.
10. Membership currently in effect at the time of this amendment shall expire at the end
of one year from the date of membership. Subsequent renewals shall be as per the
ARTICLE V: EXECUTIVE COMMITTEE
The governing committee of the association shall be designated as the Executive
committee. Hereinafter, the Executive committee may be cited as ExCom.
1. Composition of the Executive Committee:
The Executive committee shall consist of total of 15 members as listed below:
a. President (1)
b. Vice- President (1)
c. Secretary (1)
d. Assistant Secretary (1)
d. Treasurer (1)
e. Assistant Treasurer (1)
e. Executive Members (9)
The President, Vice-President, Secretary, Assistant Secretary, Treasurer and the
Assistant Treasurer shall also be known as the officeholders of the association.
Unless noted otherwise, the term ‘Executive Committee Member’ shall apply to all
15 members of the committee.
2. Election of the Executive Committee
a. Election for Executive Committee shall be held every two years
b. Six officeholders and seven members shall be selected from general election
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c. The president elect shall nominate remaining two Executive Committee
members, generally within thirty days in his/her office. Such nominations shall
be approved by the simple majority of the elected Executive Committee.
d. General election shall be held during April – May.
e. The tenure of the executive committee will start on June 1st of the year they are
elected and will end on May 31st to conclude the second year of tenure. In the
event the election was held after June 1st, the new committee will start its tenure
immediately after the election results are officially declared.
f. In no circumstances the Executive Committee will exceed two years of tenure
that ends on the 31st day of May on their second year.
g. The president only can be elected for maximum two consecutive tenures.
However, he or she shall have rights to run for the presidency in the future.
h. All Executive Committee members shall serve without compensation for the
period they are elected. However, this clause does not bar for any executive
committee members to receive reimbursement of expenditure incurred during
the conduct of official business.
3. Responsibilities of Executive Committee Members
The executive committee shall be responsible for:
a. Promoting the aims and objectives of the association.
b. Holding the annual General Meeting every year
c. Holding the executive committee meeting at least once in month. Other executive
committee meetings can be called upon by majority executive members on need
d. Formulating policies and programs and preparing the annual budget.
e. Implementing the policies and programs approved by general meeting
f. Transacting the day-to-day affairs of the association.
g. Arrange for the election of new Executive Committee as per Article X
h. Formulating all the working rules and regulations of the association.
i. Conducting any other activities as authorized by the Bylaws elsewhere.
4. Authorities of the Executive Committee
The executive committee shall have the requisite authority:
a. to act on behalf of the association as required to promote the aims and objectives
of the association
b. to carry out all of its responsibilities as enumerated under article V(3)
c. to form, appoint members, operate and dissolve other committees as per Article
5. Operations of the Executive Committee
All decisions made by the Executive Committee at any of its meeting shall be by
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Majority voting of the members at which two third members are present. The
quorum is said to be met if at least 50% of the members are physically present and
rest of the members join remotely through audio and/or video conference at the
same time. Details of such presence will be recorded in the meeting minute.
6. Responsibilities of Office Holders and Members
a. The president shall preside over all meetings of the association and of the
Executive Committee, and shall lead, direct, and supervise various affairs of the
association. The President shall present the annual progress report and the
budget of the association at the General Meeting. The President shall act on
behalf of the association as required to promote the aims and objectives of the
b. The Vice-President shall assist and advise the president in leading, directing and
supervising various affairs of the association. The Vice-President shall perform
the duties of the president in his/her absence, and other duties as decided by the
c. The Secretary shall be responsible for calling the General Meeting, and the
Executive Committee meeting of the association. The secretary shall maintain all
records of the minutes of all such meetings and make them available for
examination upon request by any member of the association. The secretary shall
be responsible for communicating the Executive Committee decisions. The
Secretary shall perform various other tasks as assigned by the Executive
d. The Assistant Secretary shall assist and advise the Secretary in carrying out the
responsibilities as iterated in section 6(c) above. The assistant secretary will
resume the responsibilities of secretary in the absence of the later.
e. The Treasurer shall be responsible for all financial matters of the association as
authorized by the Executive Committee. The Treasure shall maintain a record of
all monies received and disbursed by the association, and shall prepare any other
financial report as directed by Executive Committee. The treasurer shall maintain
an up-to-date roster of the membership of the association.
f. The Assistant Treasurer shall assist and advise the Treasurer in carrying out the
responsibilities as iterated in section 6(e) above. The assistant treasurer will
resume the responsibilities of treasurer in the absence of the later.
g. The members shall be responsible generally and individually for carrying out the
responsibilities of the Executive Committee as enumerated in Article V(3)
h. Each of the office bearer and member shall have the requisite authority to carry
out all of his or her responsibilities as enumerated under Article V(6a) through
7. Resignation, Vacancies and Removal of Executive Committee Members
a. Any members of the executive committee may resign from their post, with a two
week prior notice, in writing to the president. The president can resign by
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writing to the Chief Advisor.
b. Any executive committee members missing three consecutive meeting without
valid reasons as approved by the president or acting vice-president may be
subject to automatic removal from the post.
c. If any Executive Committee member is not fulfilling his/her responsibilities, the
committee can vote to suspend or remove him/her from the post. Any Executive
Committee member can table a motion of suspension or removal with supportive
evidence. However, the committee cannot vote for dismissal without suspension
followed by one month probationary period. The Executive Committee will
evaluate the progress after one month and vote either to reinstate or remove.
Such suspension and removal must be decided with three-fourth majority of the
Executive Committee members.
d. The executive committee will reassign the job responsibility of the outgoing
member from within the committee.
e. In the event that more than 1/3 of the executive members leave the office
simultaneously or cumulatively reach this threshold:
i. if there is more than six month for the terms of office, the executive committee
ii. if there is less than six months for the terms of office current executive
shall call for a general meeting to hold an ad-hoc election for the vacant
committee will continue its normal operation including advisory council
votes. All executive decisions shall be made unanimously beyond this point.
f. If two-third members of the committee leave the office simultaneously, the
executive council will be considered dissolved and the advisory council will be
active as per Article VI
ARTICLE VI: ADVISORY COUNCIL
1. General purpose: The role of the NAConn Advisory Council is to provide support to
the executive committee toward the general purpose and specific activities of
NAConn. The advisory council will also engage, when necessary, and upon the
advice and consent of the executive committee in the long term strategic planning
for NAConn. All ideas and recommendations will be made to the Executive
Committee which will consider the proposals. The members of the advisory council
will be called “Advisors”.
2. Formation of Advisory Council
a. There will be a total of six advisors in the council. Immediate past president will
serve as one of the members of advisory council for the next term.
b. The remaining five advisors will be nominated by the newly elected executive
committee from the NAConn members after careful consideration and
deliberation. If the ex-president has already served one term as advisor, or no
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longer a general member of the association all six positions will be filled by the
new Executive Committee.
c. Executive Committee shall nominate the Advisors, generally within 30 days in
their office. Advisors are selected with two-third majority of the executive
committee. Executive committee will nominate one senior advisor as Chief
d. Advisors are selected for a total of two year period. Term for new advisory
committee starts on July 1. Advisors can be re-nominated without term limits.
e. The Executive Committee will choose advisors from among its members who are
well reputed for intellectual abilities and community services and those who are
likely to be in the area for at least two years from the time of appointment.
f. Advisors must be either Citizens or Legal Permanent Residents of the United
3. Specific Duties and Rights of Advisors
a. All advisors will attend at least two executive committee meetings over a one
year period. When attending such meeting, they will have voting rights equal to
executive committee members.
b. All advisors will be active within the NACOnn Community and in its many
functions and programs. An advisor or advisors may be called upon or assigned
a specific task by the Executive Committee for any duration. He/she may accept
or decline the task
c. The advisors will meet as group at least twice a year. The purpose of the meeting
is to evaluate the state of the NAConn Community and the works of the
NAConn Executive Committee as a whole. Advisors will not evaluate
performance of one or more specific members.
d. Advisors will prepare list of proposals for the Executive Committee to consider
e. The advisors, in the event of a voluntary or involuntary dissolution of the entire
Executive Committee, will take up the responsibility of maintaining the General
and Specific Purpose of NAConn, along with NAConn’s legal and tax
obligations, until a new Executive Committee is elected.
i. Individual advisors, who must be U.S. citizens or legal and permanent
ii. The advisory council shall actively engage towards the election of new
residents, will assume and fulfill duties and responsibilities in the
maintenance of NAConn, if and when necessary as required by the applicable
federal and state laws.
executive committee within three months from such dissolution. No activities
shall be implemented by the advisory council, except for as required by
applicable federal and state laws or unless otherwise stated in these by-laws,
without proper approval from the executive committee.
iii. Not withstanding the provision of 2(f) above, if the regular election of the
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executive committee is due within six months from such dissolution, the
advisory council will continue to function with full rights of the executive
committee until new Executive Committee is elected.
f. If the advisory council becomes active under article VI(6f), the Chief Advisor will
assume the responsibilities of the president and/or coordinator.
g. Advisory Council is considered one independent and impartial body of the
association. Any advisors seeking the office of executive committee shall do so
after waiting for one year beyond their last tenure as an advisor.
4. Resignation and vacancies for advisory council members
a. Any members of the advisory council may resign from their post, with a two
week prior notice, in writing to the president.
b. The position as advisor will end if he or she is no longer a NAConn member
c. If any advisor is not fulfilling his/her responsibilities, the executive committee
can vote to remove him/her from the post. Any Executive Committee member
can table a motion of removal with supportive evidence. Such removal must be
decided with two-third majority of the Executive Committee members.
d. If an advisor position is vacant by the means of resignation or removal, the
Executive Committee will nominate a new advisor to fill that position.
ARTICLE VII: OTHER COMMITTEES
Other committees necessary for the proper functioning of the association may be
brought into force and operated by the Executive Committee as and when needed. All
such committees shall be governed by the working rules and regulations of the
ARTICLE VIII: FISCAL YEAR
The fiscal year of the association shall begin on January first and end December Thirty-
first in each year.
ARTICLE IX: MEETINGS
1. General meeting: The General Meeting of the members of the association shall be
held annually at a location selected by Executive Committee.
2. The purpose of the General Meeting shall be
a. to discuss and approve the annual report presented by the executive committee
b. to discuss and ratify amended bylaws and any other matters concerning the
association as proposed by the executive committee
c. to discuss and approve the policies, programs and annual budge proposed by
the executive committee
3. The annual report, proposed budget, programs and policies as presented by
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executive committee shall be approved by majority voting of the present members.
4. Any proposals for bylaws amendments shall be decided by two third majority of the
5. The election for executive committee can be held along with the scheduled general
meeting or held during a special meeting scheduled on a different date.
6. The general meeting shall be announced at least three weeks prior to the proposed
date and special meeting shall be announced at least one week prior to the proposed
date. The meeting shall be announced through more than one media (e.g. email,
discussion forums, newsletter, association website etc.).
7. Any decision made at the General Meeting shall be final and binding. Unless
otherwise stated, the decisions shall be effective immediately.
8. The executive committee shall inform all of its member about the decisions taken at
the general and special meeting through email, newsletter and association website.
ARTICLE X: ELECTIONS
1. A list of potential members eligible to serve in the election committee will be
proposed in the joint meeting of Executive Committee and Advisors. The joint
meeting will unanimously decide three members to serve in the election committee.
Appointments to such a committee shall be subject to the consent of the members
2. The election for new executive committee shall be announced at least 30 days prior
to the proposed date. All members shall also be notified about the formation of
election committee on or before this announcement.
3. The chairpersonship of this committee shall be decided by the consensus among
three members. The committee shall decide about the details of election procedure
and publish the election timeline within seven days of its formation.
4. Along with the election schedule, the election committee shall call for candidacy to
all positions of the executive committee. Any active regular members as defined in
Article IV may file his/her candidacy papers with the election committee as per the
guidelines laid down by the Election committee.
5. Members will file for candidacy to one position by completing the nomination form
with the signature of two members, one to propose and one to second. In order to
offset the general expenditure of the association related to this election, a non-
refundable fee of USD 25 is levied with each nomination form submitted to the
6. In order to vote for the election, the membership must have been properly renewed
/ joined at least 30 days before the election-day. The secretary shall provide an
updated membership data to the committee within five days of its formation.
7. In order to ascertain members’ right to correct information, the election committee
shall publish the first voter list at least 21 days prior to the election-day.
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8. The committee shall provide all necessary election materials, conduct the election in
a fair manner, count the election ballots, and declare the election result.
9. All votes shall be cast by secret ballot and winners will be declared based on the
highest number of votes received. For multiple positions, the winners shall be
decided based on the sequence of highest number of votes.
10. In the event of tie for a position, winner will be decided by random drawing by the
election committee chair. The random drawing will be among the candidates who
received the highest tie votes for the position in question.
11. The election committee shall have the responsibility to maintain the dignity of the
committee and conduct the election in an impartial manner. All decisions of the
election committee will be final and binding.
ARTICLE XI: SALE OF ASSETS, DISSOLUTION AND LIQUIDATION
1. Sale of Assets: The Executive Committee shall have the authority to sell any surplus
assets of the association. Proceeds from such sales shall be deposited in the general
found of the association and be used solely for the functioning of the association.
2. Dissolution: If necessary, the association may be dissolved with consent of at two-
third majority at which at least two-third of the regular members are present. If so
dissolved, all such matters as arising upon the decision of dissolution shall be done
in accordance with Article X(3) below. The Executive Committee shall remain in
force until all matters regarding dissolution are resolved.
3. Liquidation: In the event of a dissolution all of the remaining assets and property of
the association shall after necessary expense thereof, be distributed to such
organization as shall qualify under section 501(c)(3) of the Internal Revenue code of
1954, as amended, or, to another organization to be used in best accomplish the
general purposes for which association was formed. In the event of dissolution, no
member shall have any claim whatsoever on the association.
ARTICLE XII: NON-PARTICIPATION IN POLITICAL ACTIVITIES
No part of the activities of the association shall be for carrying of propaganda, or
otherwise attempting to influence legislation (except as otherwise provided by Internal
Revenue Code Section 501(h), or participating in, or intervening in (including the
publication or distribution of statements) any political campaign on behalf of any
candidate for public office.
ARTICLE XIII: AMENDMENTS
1. Amendments to specific articles and section of the Bylaws may be requested in
writing by any regular member to the Executive Committee. The Executive
Committee shall discuss all such requests and will proceed with the amendment
process if deemed relevant.
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2. Generally if three or more articles of the current bylaws are possibly affected by such
amendment proposal, the Executive Committee will form a five member bylaws
revision committee. Such committee will provide its recommendation within 15
3. Executive Committee shall discuss such recommendations and table the motion for
voting at the next general meeting. If the general meeting is more than six months
away, the Executive Committee will call for a special meeting of all active members
for voting on amendment proposal.
4. The details of amendment proposal shall be made available to the members at least
seven days in advance of the voting. One hard copy shall be on display at the
association office and an electronic copy posted on the association’s official website.
5. Amendment proposal shall be decided by the two third majority votes of all
members physically present during the general/special meeting. Such number must
not be less than 51% of the total active members.
6. Tabled amendments shall be considered adopted and incorporated into the Bylaws
with immediate effect upon approval by majority of the voters, unless otherwise
stated in the amendment proposal.
7. Amendments so made shall be published in the Newsletter of the association. A full
copy of revised bylaws shall be made available for members to review at the
8. Any committees or subcommittees currently active at the time of this amendment
shall be considered formed under the amended bylaws. The tenure for such
committees or subcommittees shall end at the conclusion of the assigned duties or as
per new decision from the executive committee.
WRITTEN CONSENT OF DIRECTORS ADOPTING BYLAWS
We, the undersigned, are all of the persons named as the initial directors in the Articles
of In association of NEPALESE ASSOCIATION OF CONNECTICUT a Connecticut
nonprofit association, and, pursuant to the authority granted to the directors by these
Bylaws to take action by unanimous written consent without a meeting, consent to, and
hereby do, adopt the foregoing Bylaws, consisting of 11 pages as the Bylaws of this
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