BYLAWS

 

BYLAWS OF THE NEPALESE ASSOCIATION OF CONNECTICUT

(NACONN)

 

[FIRST AMMENDMENT – 2011]

 

ARTICLE I: NAME AND PRINCIPAL OFFICE

The name of this organization is Nepalese Association of Connecticut. The principal

office of the association for the transaction of its business shall be located in Hartford

County, Connecticut.

ARTICLE II: MISSION

The mission of the association shall be to help foster Nepali culture and provide a

development forum for families and friends of Nepalis in the U.S.

ARTICLE III: PRINCIPAL ACTIVITIES

To achieve its mission, the association shall perform activities that include:

1. Celebrating Nepali cultural activities in the U.S.

2. Activities that help foster Nepali language, art and culture in the U.S.

3. Providing support for individuals and organizations to promote Nepal’s cause.

4. Raising fund for charitable cause in the U.S. and in Nepal.

5. Educational and other activities that benefit overall society and its members.

ARITICLE IV: MEMBERSHIP AND DUES

1. Membership in this association shall be open to all Nepalis and Nepali-Americans,

regardless of race, creed, color, sex, sexual orientation or physical disability. Any

legal resident of Connecticut, eighteen years of age or above, shall be eligible for

general membership of the association. General membership may be obtained by

completing the association’s application for membership and paying the necessary

dues.

2. General membership shall be valid for two years (January through December).

Members can join anytime and the membership shall end on December 31 of the

second calendar year. Membership is due for renewal during the month of January

following the expiration its validity.

3. In addition to general membership, the following membership categories are

established.

a. Life membership: In lieu of the bi-annual membership fees and renewal, general

members can opt to pay for a one time membership fee as established in this

bylaw. Life members enjoy all the benefits and privileges of general membership.

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b. Student membership: Any students of Nepali origin (on Student visas) admitted

to Connecticut colleges and universities shall apply for student membership.

c. Friends of NAConn membership: Any legal residents, both Nepali and non-
Nepali origin, who live in or outside of Connecticut state and share Nepali

language and culture and/or support the mission and objective of NAConn,

shall apply for Friends of NAConn membership.

4. Membership fees are due in full when joining and non-refundable for any reasons.

Membership fees are established as follows:

a. General Membership – $15

b. Student Membership – $10

c. Life Membership – $500

d. Friends of NAConn Membership – $15

5. The association may also introduce institutional or corporate membership categories

as needed. The executive committee shall make rules for such membership

categories and establish a fee structure.

6. The association may also grant Honorary Membership to person(s) making

substantial contribution towards promoting the mission of the association. Such

membership will be decided by two-third majority of the executive committee.

7. Responsibilities of Members

a. All members shall participate in the affairs of the association on a voluntary basis

b. All members shall abide by the provisions of the Bylaws of the association

c. All members shall agree to conduct themselves in accordance with prevailing

socially accepted civic norms and conventions and exemplary moral and ethical

standards

d. All members shall have joint and individual responsibility to not to bring to

disrepute the name of the association or diminish its community standing in any

way whatsoever

8. Rights of the members

a. All members shall be treated with dignity, respect and civic courtesy

commensurate with that normally accorded to other individuals in the

community.

b. All members shall have the right to participate in the affairs of the association

freely and non-discriminatorily.

c. Life members retain voting rights for life. They are eligible to run for office when

they are residents of Connecticut.

d. Notwithstanding the provision (7a)

i. only general members, including life members, shall have the rights to run for

ii. friends of NAConn members and representatives of corporate or institutional

elected office

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members will not have any voting rights but shall be eligible to serve on

special committees as established to perform specific activities of the

association

candidate, however they shall not be eligible for running for office.

iii. student members shall have voting rights and can propose or second a

9. Termination of membership

a. Any member may resign his/her membership by submitting a notice of

resignation in writing to the Executive committee. There will be six months (180

days) waiting period to reapply for membership.

b. Regular membership is terminated as the member permanently moves out of

Connecticut. Upon request, such individuals will be treated as friends of

NAConn members for the validity of the membership period.

c. Membership may be terminated by the executive committee upon demonstration

of sufficient cause. Decision to terminate membership must be decided by two-
third majority of the votes. Such ex-members shall wait for two years and

demonstrate the remedy of the cause before reapplying for membership.

10. Membership currently in effect at the time of this amendment shall expire at the end

of one year from the date of membership. Subsequent renewals shall be as per the

amended bylaws.

ARTICLE V: EXECUTIVE COMMITTEE

The governing committee of the association shall be designated as the Executive

committee. Hereinafter, the Executive committee may be cited as ExCom.

1. Composition of the Executive Committee:

The Executive committee shall consist of total of 15 members as listed below:

a. President (1)

b. Vice- President (1)

c. Secretary (1)

d. Assistant Secretary (1)

d. Treasurer (1)

e. Assistant Treasurer (1)

e. Executive Members (9)

The President, Vice-President, Secretary, Assistant Secretary, Treasurer and the

Assistant Treasurer shall also be known as the officeholders of the association.

Unless noted otherwise, the term ‘Executive Committee Member’ shall apply to all

15 members of the committee.

2. Election of the Executive Committee

a. Election for Executive Committee shall be held every two years

b. Six officeholders and seven members shall be selected from general election

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c. The president elect shall nominate remaining two Executive Committee

members, generally within thirty days in his/her office. Such nominations shall

be approved by the simple majority of the elected Executive Committee.

d. General election shall be held during April – May.

e. The tenure of the executive committee will start on June 1st of the year they are

elected and will end on May 31st to conclude the second year of tenure. In the

event the election was held after June 1st, the new committee will start its tenure

immediately after the election results are officially declared.

f. In no circumstances the Executive Committee will exceed two years of tenure

that ends on the 31st day of May on their second year.

g. The president only can be elected for maximum two consecutive tenures.

However, he or she shall have rights to run for the presidency in the future.

h. All Executive Committee members shall serve without compensation for the

period they are elected. However, this clause does not bar for any executive

committee members to receive reimbursement of expenditure incurred during

the conduct of official business.

3. Responsibilities of Executive Committee Members

The executive committee shall be responsible for:

a. Promoting the aims and objectives of the association.

b. Holding the annual General Meeting every year

c. Holding the executive committee meeting at least once in month. Other executive

committee meetings can be called upon by majority executive members on need

basis.

d. Formulating policies and programs and preparing the annual budget.

e. Implementing the policies and programs approved by general meeting

f. Transacting the day-to-day affairs of the association.

g. Arrange for the election of new Executive Committee as per Article X

h. Formulating all the working rules and regulations of the association.

i. Conducting any other activities as authorized by the Bylaws elsewhere.

4. Authorities of the Executive Committee

The executive committee shall have the requisite authority:

a. to act on behalf of the association as required to promote the aims and objectives

of the association

b. to carry out all of its responsibilities as enumerated under article V(3)

c. to form, appoint members, operate and dissolve other committees as per Article

VII.

5. Operations of the Executive Committee

All decisions made by the Executive Committee at any of its meeting shall be by

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Majority voting of the members at which two third members are present. The

quorum is said to be met if at least 50% of the members are physically present and

rest of the members join remotely through audio and/or video conference at the

same time. Details of such presence will be recorded in the meeting minute.

6. Responsibilities of Office Holders and Members

a. The president shall preside over all meetings of the association and of the

Executive Committee, and shall lead, direct, and supervise various affairs of the

association. The President shall present the annual progress report and the

budget of the association at the General Meeting. The President shall act on

behalf of the association as required to promote the aims and objectives of the

association.

b. The Vice-President shall assist and advise the president in leading, directing and

supervising various affairs of the association. The Vice-President shall perform

the duties of the president in his/her absence, and other duties as decided by the

Executive Committee.

c. The Secretary shall be responsible for calling the General Meeting, and the

Executive Committee meeting of the association. The secretary shall maintain all

records of the minutes of all such meetings and make them available for

examination upon request by any member of the association. The secretary shall

be responsible for communicating the Executive Committee decisions. The

Secretary shall perform various other tasks as assigned by the Executive

Committee

d. The Assistant Secretary shall assist and advise the Secretary in carrying out the

responsibilities as iterated in section 6(c) above. The assistant secretary will

resume the responsibilities of secretary in the absence of the later.

e. The Treasurer shall be responsible for all financial matters of the association as

authorized by the Executive Committee. The Treasure shall maintain a record of

all monies received and disbursed by the association, and shall prepare any other

financial report as directed by Executive Committee. The treasurer shall maintain

an up-to-date roster of the membership of the association.

f. The Assistant Treasurer shall assist and advise the Treasurer in carrying out the

responsibilities as iterated in section 6(e) above. The assistant treasurer will

resume the responsibilities of treasurer in the absence of the later.

g. The members shall be responsible generally and individually for carrying out the

responsibilities of the Executive Committee as enumerated in Article V(3)

h. Each of the office bearer and member shall have the requisite authority to carry

out all of his or her responsibilities as enumerated under Article V(6a) through

(6g).

7. Resignation, Vacancies and Removal of Executive Committee Members

a. Any members of the executive committee may resign from their post, with a two

week prior notice, in writing to the president. The president can resign by

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writing to the Chief Advisor.

b. Any executive committee members missing three consecutive meeting without

valid reasons as approved by the president or acting vice-president may be

subject to automatic removal from the post.

c. If any Executive Committee member is not fulfilling his/her responsibilities, the

committee can vote to suspend or remove him/her from the post. Any Executive

Committee member can table a motion of suspension or removal with supportive

evidence. However, the committee cannot vote for dismissal without suspension

followed by one month probationary period. The Executive Committee will

evaluate the progress after one month and vote either to reinstate or remove.

Such suspension and removal must be decided with three-fourth majority of the

Executive Committee members.

d. The executive committee will reassign the job responsibility of the outgoing

member from within the committee.

e. In the event that more than 1/3 of the executive members leave the office

simultaneously or cumulatively reach this threshold:

i. if there is more than six month for the terms of office, the executive committee

ii. if there is less than six months for the terms of office current executive

shall call for a general meeting to hold an ad-hoc election for the vacant

positions

committee will continue its normal operation including advisory council

votes. All executive decisions shall be made unanimously beyond this point.

f. If two-third members of the committee leave the office simultaneously, the

executive council will be considered dissolved and the advisory council will be

active as per Article VI

 

ARTICLE VI: ADVISORY COUNCIL

1. General purpose: The role of the NAConn Advisory Council is to provide support to

the executive committee toward the general purpose and specific activities of

NAConn. The advisory council will also engage, when necessary, and upon the

advice and consent of the executive committee in the long term strategic planning

for NAConn. All ideas and recommendations will be made to the Executive

Committee which will consider the proposals. The members of the advisory council

will be called “Advisors”.

2. Formation of Advisory Council

a. There will be a total of six advisors in the council. Immediate past president will

serve as one of the members of advisory council for the next term.

b. The remaining five advisors will be nominated by the newly elected executive

committee from the NAConn members after careful consideration and

deliberation. If the ex-president has already served one term as advisor, or no

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longer a general member of the association all six positions will be filled by the

new Executive Committee.

c. Executive Committee shall nominate the Advisors, generally within 30 days in

their office. Advisors are selected with two-third majority of the executive

committee. Executive committee will nominate one senior advisor as Chief

Advisor.

d. Advisors are selected for a total of two year period. Term for new advisory

committee starts on July 1. Advisors can be re-nominated without term limits.

e. The Executive Committee will choose advisors from among its members who are

well reputed for intellectual abilities and community services and those who are

likely to be in the area for at least two years from the time of appointment.

f. Advisors must be either Citizens or Legal Permanent Residents of the United

States.

3. Specific Duties and Rights of Advisors

a. All advisors will attend at least two executive committee meetings over a one

year period. When attending such meeting, they will have voting rights equal to

executive committee members.

b. All advisors will be active within the NACOnn Community and in its many

functions and programs. An advisor or advisors may be called upon or assigned

a specific task by the Executive Committee for any duration. He/she may accept

or decline the task

c. The advisors will meet as group at least twice a year. The purpose of the meeting

is to evaluate the state of the NAConn Community and the works of the

NAConn Executive Committee as a whole. Advisors will not evaluate

performance of one or more specific members.

d. Advisors will prepare list of proposals for the Executive Committee to consider

e. The advisors, in the event of a voluntary or involuntary dissolution of the entire

Executive Committee, will take up the responsibility of maintaining the General

and Specific Purpose of NAConn, along with NAConn’s legal and tax

obligations, until a new Executive Committee is elected.

i. Individual advisors, who must be U.S. citizens or legal and permanent

ii. The advisory council shall actively engage towards the election of new

residents, will assume and fulfill duties and responsibilities in the

maintenance of NAConn, if and when necessary as required by the applicable

federal and state laws.

executive committee within three months from such dissolution. No activities

shall be implemented by the advisory council, except for as required by

applicable federal and state laws or unless otherwise stated in these by-laws,

without proper approval from the executive committee.

iii. Not withstanding the provision of 2(f) above, if the regular election of the

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executive committee is due within six months from such dissolution, the

advisory council will continue to function with full rights of the executive

committee until new Executive Committee is elected.

f. If the advisory council becomes active under article VI(6f), the Chief Advisor will

assume the responsibilities of the president and/or coordinator.

g. Advisory Council is considered one independent and impartial body of the

association. Any advisors seeking the office of executive committee shall do so

after waiting for one year beyond their last tenure as an advisor.

4. Resignation and vacancies for advisory council members

a. Any members of the advisory council may resign from their post, with a two

week prior notice, in writing to the president.

b. The position as advisor will end if he or she is no longer a NAConn member

c. If any advisor is not fulfilling his/her responsibilities, the executive committee

can vote to remove him/her from the post. Any Executive Committee member

can table a motion of removal with supportive evidence. Such removal must be

decided with two-third majority of the Executive Committee members.

d. If an advisor position is vacant by the means of resignation or removal, the

Executive Committee will nominate a new advisor to fill that position.

ARTICLE VII: OTHER COMMITTEES

Other committees necessary for the proper functioning of the association may be

brought into force and operated by the Executive Committee as and when needed. All

such committees shall be governed by the working rules and regulations of the

association

ARTICLE VIII: FISCAL YEAR

The fiscal year of the association shall begin on January first and end December Thirty-
first in each year.

ARTICLE IX: MEETINGS

1. General meeting: The General Meeting of the members of the association shall be

held annually at a location selected by Executive Committee.

2. The purpose of the General Meeting shall be

a. to discuss and approve the annual report presented by the executive committee

b. to discuss and ratify amended bylaws and any other matters concerning the

association as proposed by the executive committee

c. to discuss and approve the policies, programs and annual budge proposed by

the executive committee

3. The annual report, proposed budget, programs and policies as presented by

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executive committee shall be approved by majority voting of the present members.

4. Any proposals for bylaws amendments shall be decided by two third majority of the

present members

5. The election for executive committee can be held along with the scheduled general

meeting or held during a special meeting scheduled on a different date.

6. The general meeting shall be announced at least three weeks prior to the proposed

date and special meeting shall be announced at least one week prior to the proposed

date. The meeting shall be announced through more than one media (e.g. email,

discussion forums, newsletter, association website etc.).

7. Any decision made at the General Meeting shall be final and binding. Unless

otherwise stated, the decisions shall be effective immediately.

8. The executive committee shall inform all of its member about the decisions taken at

the general and special meeting through email, newsletter and association website.

ARTICLE X: ELECTIONS

1. A list of potential members eligible to serve in the election committee will be

proposed in the joint meeting of Executive Committee and Advisors. The joint

meeting will unanimously decide three members to serve in the election committee.

Appointments to such a committee shall be subject to the consent of the members

being appointed.

2. The election for new executive committee shall be announced at least 30 days prior

to the proposed date. All members shall also be notified about the formation of

election committee on or before this announcement.

3. The chairpersonship of this committee shall be decided by the consensus among

three members. The committee shall decide about the details of election procedure

and publish the election timeline within seven days of its formation.

4. Along with the election schedule, the election committee shall call for candidacy to

all positions of the executive committee. Any active regular members as defined in

Article IV may file his/her candidacy papers with the election committee as per the

guidelines laid down by the Election committee.

5. Members will file for candidacy to one position by completing the nomination form

with the signature of two members, one to propose and one to second. In order to

offset the general expenditure of the association related to this election, a non-
refundable fee of USD 25 is levied with each nomination form submitted to the

election committee.

6. In order to vote for the election, the membership must have been properly renewed

/ joined at least 30 days before the election-day. The secretary shall provide an

updated membership data to the committee within five days of its formation.

7. In order to ascertain members’ right to correct information, the election committee

shall publish the first voter list at least 21 days prior to the election-day.

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8. The committee shall provide all necessary election materials, conduct the election in

a fair manner, count the election ballots, and declare the election result.

9. All votes shall be cast by secret ballot and winners will be declared based on the

highest number of votes received. For multiple positions, the winners shall be

decided based on the sequence of highest number of votes.

10. In the event of tie for a position, winner will be decided by random drawing by the

election committee chair. The random drawing will be among the candidates who

received the highest tie votes for the position in question.

11. The election committee shall have the responsibility to maintain the dignity of the

committee and conduct the election in an impartial manner. All decisions of the

election committee will be final and binding.

ARTICLE XI: SALE OF ASSETS, DISSOLUTION AND LIQUIDATION

1. Sale of Assets: The Executive Committee shall have the authority to sell any surplus

assets of the association. Proceeds from such sales shall be deposited in the general

found of the association and be used solely for the functioning of the association.

2. Dissolution: If necessary, the association may be dissolved with consent of at two-
third majority at which at least two-third of the regular members are present. If so

dissolved, all such matters as arising upon the decision of dissolution shall be done

in accordance with Article X(3) below. The Executive Committee shall remain in

force until all matters regarding dissolution are resolved.

3. Liquidation: In the event of a dissolution all of the remaining assets and property of

the association shall after necessary expense thereof, be distributed to such

organization as shall qualify under section 501(c)(3) of the Internal Revenue code of

1954, as amended, or, to another organization to be used in best accomplish the

general purposes for which association was formed. In the event of dissolution, no

member shall have any claim whatsoever on the association.

ARTICLE XII: NON-PARTICIPATION IN POLITICAL ACTIVITIES

No part of the activities of the association shall be for carrying of propaganda, or

otherwise attempting to influence legislation (except as otherwise provided by Internal

Revenue Code Section 501(h), or participating in, or intervening in (including the

publication or distribution of statements) any political campaign on behalf of any

candidate for public office.

ARTICLE XIII: AMENDMENTS

1. Amendments to specific articles and section of the Bylaws may be requested in

writing by any regular member to the Executive Committee. The Executive

Committee shall discuss all such requests and will proceed with the amendment

process if deemed relevant.

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2. Generally if three or more articles of the current bylaws are possibly affected by such

amendment proposal, the Executive Committee will form a five member bylaws

revision committee. Such committee will provide its recommendation within 15

days.

3. Executive Committee shall discuss such recommendations and table the motion for

voting at the next general meeting. If the general meeting is more than six months

away, the Executive Committee will call for a special meeting of all active members

for voting on amendment proposal.

4. The details of amendment proposal shall be made available to the members at least

seven days in advance of the voting. One hard copy shall be on display at the

association office and an electronic copy posted on the association’s official website.

5. Amendment proposal shall be decided by the two third majority votes of all

members physically present during the general/special meeting. Such number must

not be less than 51% of the total active members.

6. Tabled amendments shall be considered adopted and incorporated into the Bylaws

with immediate effect upon approval by majority of the voters, unless otherwise

stated in the amendment proposal.

7. Amendments so made shall be published in the Newsletter of the association. A full

copy of revised bylaws shall be made available for members to review at the

association office.

8. Any committees or subcommittees currently active at the time of this amendment

shall be considered formed under the amended bylaws. The tenure for such

committees or subcommittees shall end at the conclusion of the assigned duties or as

per new decision from the executive committee.

WRITTEN CONSENT OF DIRECTORS ADOPTING BYLAWS

We, the undersigned, are all of the persons named as the initial directors in the Articles

of In association of NEPALESE ASSOCIATION OF CONNECTICUT a Connecticut

nonprofit association, and, pursuant to the authority granted to the directors by these

Bylaws to take action by unanimous written consent without a meeting, consent to, and

hereby do, adopt the foregoing Bylaws, consisting of 11 pages as the Bylaws of this

association.

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